Backup Workflow for Photographers.

Backup, backup, backup. I know that we all know these words and think about them from time to time, but how many of us really have a solid backup solution for our digital files. The honest truth is that a drive will go bad, they are not designed to last forever and if you are just editing and storing your images on one drive you are asking for trouble. You should always be looking for ways to safeguard clients important images. After all you are getting paid to produce them so you certainly don’t want to loose any of them.

            So the best practice is for you to keep 3 copies of your files. This way you have 2 copies onsite and one copy offsite. It is very important to have the offsite copy in case of fire floods or theft. And when referring to a offsite location it should be 50+ miles from your location because if you flood out most likely everything near by will be doing the same. For some it might not be feasible to keep a drive 50miles from their location so in this case I would recommend using cloud based services though they do cost yearly to have and use.

            My Workflow is to upload my files directly onto my external drive, from there I copy them to a second external drive. I don’t really have a place to keep an offsite external drive so I use a cloud based service for my third copy. By having 3 copies of all your RAW files you can be assured that you will not loose your customers flies and that can be extremely important.

            I personally use Seagate drives but you may find one that you like better. I don’t really think that there is a wrong solution just as long as you have one in place. When looking into the cloud based services I would make sure that you shop around on them because some are unlimited files including RAWs and some are jpg only. They also charge different fees depending how much space you need. When you first start up a cloud service be ready to spend hours if not days awaiting all your files to upload to the cloud. When buying external drives I wouldn’t buy them any larger then what you think you will shoot in a year. This way though you have to keep buying new ones each year they are always fresh and shouldn’t break down.

Backup Work Flow:

Example 1 Main Drive  --  Backup Drive1 – Backup drive 2A  -- Backup Drive 2B

Example 2 Main Drive – Backup Drive  -- Cloud

Seagate Drive 2014